David Hajdu - Founders Secrets: How I Supercharged my Recruitment Team with AI

As a founder, it’s a glorious dream to be hands-off while our recruitment team cost-effectively hires the best talent. Imagine the scale.

If you had told me a year ago that I could cut 60% off my recruitment costs and still attract better candidates, I would have shut the door on you.

Let me show you how AI has made this possible for us at Talent Edge.

In this installment of Founders Secrets, we meet Mai, a Talent Acquisition Specialist at Talent Edge. When Mai applied for her job here, her cover letter, perfectly answering three key questions, impressed my friends so much they suspected she must have cheated. When she revealed she used Chat GPT, I hired her on the spot!

Mai now fully leverages Artificial Intelligence in recruitment to enhance efficiency, improve hiring quality, and achieve remarkable business outcomes.

In this two-part series, I’ll show you how Mai analyzes resumes and evaluates interviews 60% faster than before, embodying the visionary approach we strive for at Talent Edge.

🌟 Meet Mai

Job Title: Ai Empowered Recruiter at Talent Edge

Challenge: Mai faces has the daunting task of analyzing 100’s of applicants for a wide variety of roles. She can easily spend 40 hours on resume screening alone!

All in, a typical recruiting cycle for a competitive job can take up to 45 days.

🌟 Solution

By incorporating AI tools like ChatGPT, Mai streamlines resume analysis, making the process faster and more effective. Here’s how she does it:

1. Crafting Job Descriptions: Mai uses ChatGPT to create detailed and engaging job descriptions tailored to each role.

2. Identifying Search Keywords for LinkedIn: Mai leverages ChatGPT to identify the most effective search keywords for reaching suitable candidates on LinkedIn, enhancing the visibility of her job postings.

3. Creating Engaging Automated Messages: To reach out to potential candidates, Mai uses ChatGPT to craft personalized and engaging automated messages in Vietnamese.

4. Summarizing Candidate Profiles: Upon receiving resumes, Mai leverages AI to summarize the profiles, highlighting key qualifications and experiences exactly the way her hiring managers want to see it.

Let’s take a closer look. 👀

Crafting Tailored Prompt Frameworks with ChatGPT

In this next section I am going to geek out a bit so you might want to pass this on to your People team! If they learn how to get their prompts right, you will be well on the way to getting back the time you need to focus on priorities that will unlock your growth.

Mai has gotten pretty good at creating tailored prompts that streamline her recruitment tasks, and align with her unique needs and preferences.

To begin, always start with a framework. If you don’t know, just ask your friendly AI Assistant to craft it for you.

Let’s go 👇🏽

1. Job Description Creation

💡 Prompt: "Please help me create a job description for the [Position Title] position based on the following information: [Years of Experience] in [Field or Similar Roles], preferably within the [Industry]; [Specific Skills]; proficient in [Tools and Platforms]; help implement an effective [Strategy] to [Objective]; help manage and maintain the company’s [Relevant Accounts or Platforms] through [Specific Tasks]."

2. Identifying Search Keywords for LinkedIn

💡 Prompt: "What search keywords can I use on LinkedIn to reach the most suitable candidates for the [Position Title] position?"

3. Creating an Engaging Automated Message

💡 Prompt: "Help me create an engaging automated message in [Language] to reach candidates with an opening like 'Hi [Recipient], I am [Your Name] - [Your Position] at [Company], we are currently offering a competitive position for [Position Title],... ' just need 3-4 sentences."

4. Summarizing Candidate Profiles

💡 Prompt: "I have received a CV for someone applying for the [Position Title] position. Please help me summarize this profile."

5. Highlighting Relevant Experience

💡 Prompt: "Can you list their experience related to [Field or Role]? Just mention their experience, you don't need to list the company history or timeline."

Resume Analysis in Action!

Yes, this is real…

1. Crafting Job Descriptions

💡 Prompt: "Please help me create a job description for the Social Media position based on the following information: 3-5 years of experience in social media or similar roles, preferably within the family-related media industry; writing and editing skills with a keen eye for detail; proficient in social media management tools and analytics platforms; help implement an effective social media strategy to promote the company content and engage the target audience; help manage and maintain the company’s social media accounts on platforms such as Facebook, Instagram, TikTok, LinkedIn, and others through the creation of posts and scheduling them."

2. Identifying Search Keywords for LinkedIn

💡 Prompt: "What search keywords can I use on LinkedIn to reach the most suitable candidates for the Social Media Specialist position?"

3. Creating an Engaging Automated Message

💡 Prompt: "Help me create an engaging automated message in Vietnamese to reach candidates with an opening like 'Hi anh/chị, em là Mai - Talent Acquisition ở Talent Edge, hiện tại bên em đang offer cạnh tranh cho vị trí Social Media Specialist,...' just need 3-4 sentences."

4. Summarizing Candidate Profiles

💡 Prompt: "I have received a CV for someone applying for the Social Media Specialist position. Please help me summarize this profile."

5. Highlighting Relevant Experience

💡 Prompt: "Can you list her experience related to Social Media? Just mention her experience, you don't need to list the company history or timeline."

The Human Spark ✨

I trust AI, but, there is nothing like Mai’s unique touch to light up the process. Her understanding of the company's culture, values, and the specific needs of each role ensures that the best candidates are chosen.

Her ability to build relationships with candidates, provide personalized feedback, and make intuitive judgment calls adds a layer of expertise that AI alone cannot provide. While AI streamlines the process and saves time, it is Mai's personal insight and dedication that transform these tools into a highly effective recruitment strategy.

And the Winner is... Efficiency! 🎉

By integrating AI into her recruitment process, Mai has significantly increased efficiency and effectiveness. The time saved allows her to focus on sourcing more candidates and improving the overall hiring experience.

Non-tech positions are now closed in just three days, and tech positions within one to two weeks.

How many more stress free holidays would you take if you knew recruitment was this efficient?

ChatGPT's Response:

1. Crafting Job Descriptions

2. Identifying Search Keywords for LinkedIn

3. Highlighting Relevant Experience

Unlock AI-Empowered Talent with Talent Edge

🤔 Curious about how AI is transforming offshore recruitment? Drop me a message on WhatsApp anytime at 📲 +84 90 9958581, and let’s explore how our AI-empowered talent can elevate your business efficiency.

For more inspiring stories, check out our other posts in the F Secrets: Prompt Library of People series on our website.

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